Manage your Erasmus+ partnership successfully with the help of our instructions and forms. This page contains instructions and tools that you as the coordinator of an Erasmus+ strategic partnership will need at different stages of project life cycle.

Instructions on this page have been prepared by the Finnish Erasmus+ National Agency and they solely apply to Erasmus+ strategic partnerships funded by our agency. Unfortunately, some of the forms are only available in Finnish.

Students doing group work
Photo: Satu Haavisto

Grant agreement and annexes

After the grant decision has been made, the organisation coordinating the partnership will conclude a grant agreement with the Erasmus+ National Agency in Finland, i.e. the Finnish National Agency for Education (EDUFI). The grant agreement indicates what rules and obligations the beneficiary organisation must comply with in connection with project-related matters, such as reporting.

Annexes of grant agreements (2017-2020)
Please make sure you pick the annexes of the year when your project was selected.
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Notifying changes

If the contact details of your organisation, the legal representative or the contact person for the project change, please inform us using the form for notifying a change of contact details.

If the changes to the grant agreement require approval by the Finnish National Agency for Education (EDUFI), apply for them using the form for notifying changes to the agreement.

EDUFI will provide more detailed instructions regarding other changes to the agreement. Other changes include:

•    merging of organisations
•    official change of the name of an organisation
•    change of bank details

Scan the form and email it to your sector at the Finnish National Agency for Education:

•    General education: erasmus.yleissivistava(at)oph.fi
•    Vocational education and training: erasmus.ammatillinen(at)oph.fi
•    Higher education: erasmus.korkeakoulutus(at)oph.fi
•    Adult education: erasmus.aikuiskoulutus(at)oph.fi
•    Youth: nuoriso(at)oph.fi

Forms for notifying changes
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Sample forms

If you wish, you can use the sample forms below, such as the timesheet template, in the administration of the project. Remember to request a certificate of attendance signed by the receiving organisation for the mobility activities implemented in the project so that the travel expenses can be approved. You can modify the certificate of attendance template to meet the needs of the project (logos, descriptions of mobility activities and other required content). You can issue personal certificates or certificates for the group that participated in the mobility.

Sample forms KA2
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Reporting and Mobility Tool+

As coordinator of your Erasmus+ strategic partnership, you will report on the project using the Mobility Tool+ platform. Use Mobility Tool+ to monitor and report on project implementation and the financial information regularly throughout the project life cycle. You should keep entering project information and activities into the platform as the project progresses and when there is something to report on. The grant amount awarded for the travel carried out in the project is determined on the basis of the distance bands. They can be easily calculated using the Distance calculator. In most cases, project reporting includes interim and final reporting. You will find the reporting details and schedules of your project in your grant agreement.

The following tools are required for project administration and reporting:

Video recordings:

Guidance for reporting and using Mobility Tool+
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Guidance for virtual activities

Activities of the Erasmus+ KA2 Strategic Partnership projects, such as transnational project meetings, multiplier events and learning, teaching and training activities can be organised virtually. With regard to virtual cooperation, more flexibility has been added to the budget transfers between the different cost categories of the project budgets. More detailed instructions on budget transfers can be found in the additional agreement sent to the beneficiaries.

Guidance for implementing virtual activities in KA2 partnerships
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EU Login identifier and Participant Portal

You will need an EU Login identifier to log into all Erasmus+ project administration systems. Use the email address given in your application to log in.

Guide for EU Login
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Support for communication

The coordinator of a project funded under the Erasmus+ programme must ensure that information about the project and the funding it receives is communicated appropriately, openly and visibly.

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Training for projects

Recordings and presentation material

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Contact us

Do you still have questions? Contact the KA2 contact persons of your sector.

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