After the grant decision has been made, the organisation coordinating the partnership will conclude a grant agreement with the Erasmus+ National Agency in Finland, i.e. the Finnish National Agency for Education (EDUFI). The grant agreement indicates what rules and obligations the beneficiary organisation must comply with in connection with project-related matters, such as reporting.
Instructions on this page have been prepared by the Finnish Erasmus+ National Agency and they solely apply to Erasmus+ strategic partnerships funded by our agency. Unfortunately, some of the forms are only available in Finnish.
Grant agreement and annexes
If the contact details of your organisation, the legal representative or the contact person for the project change, please inform us using the form for notifying a change of contact details.
If the changes to the grant agreement require approval by the Finnish National Agency for Education (EDUFI), apply for them using the form for notifying changes to the agreement.
EDUFI will provide more detailed instructions regarding other changes to the agreement. Other changes include:
• merging of organisations
• official change of the name of an organisation
• change of bank details
If you wish, you can use the sample forms below, such as the timesheet template, in the administration of the project. Remember to request a certificate of attendance signed by the receiving organisation for the mobility activities implemented in the project so that the travel expenses can be approved. You can modify the certificate of attendance template to meet the needs of the project (logos, descriptions of mobility activities and other required content). You can issue personal certificates or certificates for the group that participated in the mobility.
Training for projects
We organise trainings on project administration and reporting. You can ask for the recordings of previous events from your contact person at EDUFI.
Reporting and Mobility Tool+
As coordinator of your Erasmus+ strategic partnership, you will report on the project using the Mobility Tool+ platform. Use Mobility Tool+ to monitor and report on project implementation and the financial information regularly throughout the project life cycle. You should keep entering project information and activities into the platform as the project progresses and when there is something to report on. The grant amount awarded for the travel carried out in the project is determined on the basis of the distance bands. They can be easily calculated using the Distance calculator. In most cases, project reporting includes interim and final reporting. You will find the reporting details and schedules of your project in your grant agreement.
Pseudonymization of personal data for finalised projects in Mobility Tool
The reporting platform Mobility Tool contains plenty of personal data, which is pseudonymised once the Erasmus+ mobility projects (KA1) and strategic partnerships (KA2) have ended. Pseudonymization means that the personal data of those who participated in the actions is hidden in the platform so that they are no longer visible for users nor for the national agency after finalisation of the project. After this personal data can no longer be connected to an individual without separate procedures. Hiding of personal data is a procedure by the European Commission.
Considering the protection of personal data, we now use the Mobility ID number of mobility participants, not name, in the communication between beneficiary and national agency. Mobility ID is an identifier for the mobility of a participant which can be found in the information of the mobility period in Mobility Tool.
In exceptional cases the contact person of the project may ask from the national agency that the personal data is made visible for a limited time period in Mobility Tool for example during a check of the grant beneficiary.
The following tools are required for project administration and reporting:
Force Majeure instructions for on-going projects
Electronic form for Force Majeure is now available.
Compensation of project costs is always determined by the national agency funding the project so it is essential that the organisation coordinating the project handles the process following the instructions from the national agency.
Guidance for virtual activities
Activities of the Erasmus+ KA2 Strategic Partnership projects, such as transnational project meetings, multiplier events and learning, teaching and training activities can be organised virtually. With regard to virtual cooperation, more flexibility has been added to the budget transfers between the different cost categories of the project budgets. More detailed instructions on budget transfers can be found in the additional agreement sent to the beneficiaries.
EU Login identifier
You will need an EU Login identifier to log into the Erasmus+ systems such as Mobility Tool. To log in, use the email address to which your EU Login identifier is connected.
Support for communication
The coordinator of a project funded under the Erasmus+ programme must ensure that information about the project and the funding it receives is communicated appropriately, openly and visibly.
Do you still have questions? Contact the KA2 contact persons of your sector.