Administration of Strategic partnerships (KA2) (projects funded 2014-2020)

After the grant decision has been made, the organisation coordinating the partnership will conclude a grant agreement with the Erasmus+ National Agency in Finland, i.e. the Finnish National Agency for Education (EDUFI). The grant agreement indicates what rules and obligations the beneficiary organisation must comply with in connection with project-related matters, such as reporting.

If you wish, you can use the sample forms below, such as the timesheet template, in the administration of the project. Remember to request a certificate of attendance signed by the receiving organisation for the mobility activities implemented in the project so that the travel expenses can be approved. You can modify the certificate of attendance template to meet the needs of the project (logos, descriptions of mobility activities and other required content). You can issue personal certificates or certificates for the group that participated in the mobility.

As coordinator of your Erasmus+ strategic partnership, you will report on the project using the Mobility Tool+ platform. Use Mobility Tool+ to monitor and report on project implementation and the financial information regularly throughout the project life cycle. You should keep entering project information and activities into the platform as the project progresses and when there is something to report on. The grant amount awarded for the travel carried out in the project is determined on the basis of the distance bands. They can be easily calculated using the Distance calculator. In most cases, project reporting includes interim and final reporting. You will find the reporting details and schedules of your project in your grant agreement.

Pseudonymization of personal data for finalised projects in Mobility Tool

The reporting platform Mobility Tool contains plenty of personal data, which is pseudonymised once the Erasmus+ mobility projects (KA1) and strategic partnerships (KA2) have ended. Pseudonymization means that the personal data of those who participated in the actions is hidden in the platform so that they are no longer visible for users nor for the national agency after finalisation of the project. After this personal data can no longer be connected to an individual without separate procedures. Hiding of personal data is a procedure by the European Commission.

Considering the protection of personal data, we now use the Mobility ID number of mobility participants, not name, in the communication between beneficiary and national agency. Mobility ID is an identifier for the mobility of a participant which can be found in the information of the mobility period in Mobility Tool.

In exceptional cases the contact person of the project may ask from the national agency that the personal data is made visible for a limited time period in Mobility Tool for example during a check of the grant beneficiary.  

Activities of the Erasmus+ KA2 Strategic Partnership projects, such as transnational project meetings, multiplier events and learning, teaching and training activities can be organised virtually. With regard to virtual cooperation, more flexibility has been added to the budget transfers between the different cost categories of the project budgets. More detailed instructions on budget transfers can be found in the additional agreement sent to the beneficiaries.

The coordinator of a project funded under the Erasmus+ programme must ensure that information about the project and the funding it receives is communicated appropriately, openly and visibly.