EU Login, OID and PIC: how to register as an Erasmus+ participant

To obtain an OID or a PIC, you will need an EU Login username.

EU Login is an authentication system for users of the European Commission’s information systems. You can use it to log into the Commission’s different web services with one email address and password.

The EU Login username is personal and gives you access to

• the Organisation Registration system,
• the application portal and
• when you have been awarded funding for your project, to the project administration tools.

You need to obtain the EU Login username only once and can use a username that has been created before.

There are two organisation codes:

• OID, or the Organisation ID
• PIC, or the Participation Identification Code.

They are used in a different way. In some cases you may need both of them. 

Organisation ID (OID)

• you need the OID when you apply for funding from EDUFI
• when applying for funding from EDUFI, all organisations and informal groups of young people participating in your project must register and obtain an OID.
• OID registration needs to be carried out only once during the programme period 2021ꟷ2027.
• an OID obtained during the previous programme period is still valid.

Participation Identification Code (PIC)

• you need the PIC when you apply for funding from the European Education, Audiovisual and Culture Executive Agency EACEA in Brussels
• when you apply for funding from the Executive Agency, all organisations and informal groups of young people participating in your project must register and obtain a PIC
• PIC registration needs to be carried out only once during the programme period 2021ꟷ2027.
• a PIC that was obtained or valid during the previous programme period is still valid.

When you register, you will receive the OID or the PIC straight away. You can apply for funding even if your OID or PIC code is not validated.

You can add the mandatory annexes slightly later. The National Agencies or the Commission will check the organisations’ details latest after the grant decisions have been made; the information must be available in the system at that stage. Please note that a grant agreement cannot be concluded for the project without the mandatory annexes.

Annexes

Fill in, print and sign the required annexes and scan them to your computer. Upload them to the registration system.

For organisations, only a person authorised to sign on behalf of the organisation may sign the forms. For informal groups of young people, the documents must be signed by the legal representative.

1. Legal Entity and Financial Identification Form

• the form is mandatory for all organisations and informal groups of young people

Organisation:

• select the correct form: public body or private entity. 

Informal groups of young people:

• select the form Natural Person
• fill in the legal representative’s details and have the form signed
• attach a copy of the legal representative’s personal identity card or passport.

If you attach a recent bank statement, the stamp of the bank and the signature of the bank's representative are not required. Please note that the bank statement has to confirm all the information listed in the form; account name, account number/IBAN and bank name. 

2. Extract from the Finnish Register of Associations or the decision to establish

• the annex is required for all organisations, except for schools and day-care centres.
• the annex is not required for informal groups of young people.
• the annex can be a copy of the decision concerning the establishment of the organisation, a statute, an extract from the register of the Finnish Patent and Registration Office, or some other certificate issued by a national authority, which proves the existence of the organisation.

3. Basic information form for schools and day-care centres

• when registering, schools and day-care centres fill in and attach a separate basic information form which replaces the extract from the Finnish Register of Associations or the decision to establish.