EU Login, OID and PIC: how to register as an Erasmus+ participant

• If your organisation has previously been an applicant or a partner in Erasmus+ projects for which the application was submitted to EDUFI or the Executive Agency in Brussels, you can use the code created previously. 
• All higher education institutions (HEIs) already have both an OID and a PIC. An accreditation identifier, the ECHE identifier (Erasmus Charter for Higher Education), has also been linked to HEIs’ code. HEIs must use the already existing identifier. 
• Check the identifier you need to use either from the persons responsible for projects in your organisation or group, from the contact person for OIDs and PICs, or directly from the registration system. In unclear cases, you can always contact EDUFI. Please note that the OID and the PIC are obtained from different systems.

To obtain an OID or a PIC, you will need an EU Login username.

EU Login is an authentication system for users of the European Commission’s information systems. You can use it to log into the Commission’s different web services with one email address and password.

The EU Login username is personal and gives you access to

• the Organisation Registration system,
• the application portal and
• when you have been awarded funding for your project, to the project administration tools.

You need to obtain the EU Login username only once and can use a username that has been created before.

Add the annexes as soon as possible

When you register, you will receive the OID or the PIC straight away.

You can add the mandatory annexes slightly later. The National Agencies or the Commission will check the organisations’ details after the applications have been submitted and the information must be available for them in the system. Please note that a grant agreement cannot be concluded for the project without the mandatory annexes.

Annexes

Fill in, print and sign the required annexes and scan them to your computer. Upload them to the registration system.

For organisations, only a person authorised to sign on behalf of the organisation may sign the forms. For informal groups of young people, the documents must be signed by the contact person.

1. Legal Entity Form

• the Legal Entity Form is mandatory for all organisations and informal groups of young people
• select the correct form: natural person, public body or private entity.
  
  Informal groups of young people:
   
• select the form Natural Person
• fill in the contact person’s details and have the form signed
• attach a copy of the contact person’s personal identity card or passport.

2. Extract from the Finnish Register of Associations or the decision to establish

• the annex is required for all organisations. It is not required for informal groups of young people
• a copy of the decision concerning the establishment of the organisation, a statute, an extract from the register of the Finnish Patent and Registration Office, or some other certificate issued by a national authority, which proves the existence of the organisation.

3. Basic information form for schools and day-care centres

• when registering, schools and day-care centres fill in and attach a separate basic information form.

4. Financial Identification Form

• only projects that have been awarded funding need to submit a Financial Identification Form. Therefore, do not attach it to the system until you have received a positive grant decision
• the instructions for filling in the Financial Identification Form will be sent separately to awarded projects when the agreement is drawn up.