- If your organisation has previously been an applicant or a partner in Erasmus+ projects for which the application was submitted to EDUFI or the Executive Agency in Brussels, you can use the code created previously.
- All higher education institutions (HEIs) already have both an OID and a PIC. An accreditation identifier, the ECHE identifier (Erasmus Charter for Higher Education), has also been linked to HEIs’ code. HEIs must use the already existing identifier.
- Check the identifier you need to use either from the persons responsible for projects in your organisation or group, from the contact person for OIDs and PICs, or directly from the registration system. In unclear cases, you can always contact EDUFI. Please note that the OID and the PIC are obtained from different systems.
Each organisation or informal group of young people entered into an Erasmus+ application must have an Organisation ID (OID) or a Participation Identification Code (PIC).
- OID: used in Erasmus+ projects for which you submit an application to EDUFI
- PIC: used in Erasmus+ projects for which you submit an application to the Executive Agency EACEA in Brussels.
Each organisation entered in the application must register in the Commission’s participant system to be able to fill in the application form. When you insert the OID or the PIC in the application form, the details of your organisation or group will be retrieved from the organisation register and displayed in the form.
How to check whether your organisation already has an OID or a PIC
OID or PIC?
There are two organisation codes:
- OID, or the Organisation ID
- PIC, or the Participation Identification Code.
They are used in a different way. In some cases you may need both of them.
Organisation ID (OID)
- you need the OID when you apply for funding from EDUFI
- when applying for funding from EDUFI, all organisations and informal groups of young people participating in your project must register and obtain an OID.
- OID registration needs to be carried out only once during the programme period 2021ꟷ2027.
- an OID obtained during the previous programme period is still valid.
Participation Identification Code (PIC)
- you need the PIC when you apply for funding from the European Education, Audiovisual and Culture Executive Agency EACEA in Brussels
- when you apply for funding from the Executive Agency, all organisations and informal groups of young people participating in your project must register and obtain a PIC
- PIC registration needs to be carried out only once during the programme period 2021ꟷ2027.
- a PIC that was obtained or valid during the previous programme period is still valid.
EU Login username
To obtain an OID or a PIC, you will need an EU Login username.
EU Login is an authentication system for users of the European Commission’s information systems. You can use it to log into the Commission’s different web services with one email address and password.
The EU Login username is personal and gives you access to
- the Organisation Registration system,
- the application portal and
- when you have been awarded funding for your project, to the project administration tools.
You need to obtain the EU Login username only once and can use a username that has been created before.
How to register and obtain a participant code
- log into the OID or PIC system with your EU Login username
- you will receive an OID or a PIC straight away.
Please note that the OID and the PIC are obtained from different systems:
- The OID is created in the organisation register for projects managed by the National Agencies (Erasmus+ and European Solidarity Corps: Organisation Registration for actions managed by National Agencies).
- The PIC is created in the Funding & tender opportunities portal, SEDIA (Single Electronic Data Interchange Area).
Annexes required for registration
Add the annexes as soon as possible
When you register, you will receive the OID or the PIC straight away.
You can add the mandatory annexes slightly later. The National Agencies or the Commission will check the organisations’ details after the applications have been submitted and the information must be available for them in the system. Please note that a grant agreement cannot be concluded for the project without the mandatory annexes.
Fill in, print and sign the required annexes and scan them to your computer. Upload them to the registration system.
For organisations, only a person authorised to sign on behalf of the organisation may sign the forms. For informal groups of young people, the documents must be signed by the contact person.
1. Legal Entity Form
- the Legal Entity Form is mandatory for all organisations and informal groups of young people
- select the correct form: natural person, public body or private entity.
Informal groups of young people:
- select the form Natural Person
- fill in the contact person’s details and have the form signed
- attach a copy of the contact person’s personal identity card or passport.
2. Extract from the Finnish Register of Associations or the decision to establish
- the annex is required for all organisations. It is not required for informal groups of young people
- a copy of the decision concerning the establishment of the organisation, a statute, an extract from the register of the Finnish Patent and Registration Office, or some other certificate issued by a national authority, which proves the existence of the organisation.
3. Basic information form for schools and day-care centres
- when registering, schools and day-care centres fill in and attach a separate basic information form.
4. Financial Identification Form
- only projects that have been awarded funding need to submit a Financial Identification Form. Therefore, do not attach it to the system until you have received a positive grant decision
- the instructions for filling in the Financial Identification Form will be sent separately to awarded projects when the agreement is drawn up.
Vocabulary used in the forms and in the OID
- Legal name: write the official name of the organisation or school in Finnish or Swedish
- Business name: the official abbreviation or other official name of the organisation
- Establishment/Registration country: select Finland (FI)
- Registration number: enter the Business ID (business identity code) here. The Business ID has seven digits, a hyphen and a check digit. Its format is the following: 1234567-8.
- VAT number: if your organisation is liable to pay value added tax, enter your VAT number here. If your organisation is not liable to pay VAT, select “VAT number not applicable”.
The VAT number is of the following format: FI and eight digits, for example FI12345678.
- Organisation legal status: select the status that describes your organisation from the following:
- natural person (a private individual) or legal person (for example, a municipality, company or association)
- private entity (a private company) or public body (a public organisation)
- non profit or for profit
- NGO (a non-governmental organisation)
- Organisation contact person: In the OID register, this refers to a person who can be contacted through the system. To enable the “Organisation contact person” to update the organisation’s details, also add the person’s details to the Authorised Users section.
- Authorised Users: Authorised User refers to a person who is authorised to update the details of the OID. We recommend adding more than one person here.