Exceptional measures for Erasmus+ KA1 mobility projects concerning persons arriving in Finland from Ukraine

Approved Erasmus+ KA121 and KA122 projects can make adaptations to their plans and use Erasmus+ project support to organise mobility periods in Finland for those fleeing the war in Ukraine. The possibility to adjust project activities only applies to projects of the new programming period (approved in 2021 or 2022). All changes must comply with the Erasmus+ rules with a few exceptions. The changes are assessed by the National Agency on a case-by-case basis. 

The total grant awarded to the project remains the same despite changes in mobilities. In other words, it is not possible to increase the project grant beyond the originally granted amount, with the exception of accredited KA121 projects. 

Examples of mobilities:

Staff mobility 

  • invited expert 2–60 days
  • job shadowing period 2–60 days
  • teaching 2–365 days
  • hosting a trainee teacher 10–365 days 
  • for example, a staff mobility participant who could teach Ukrainian pupils in basic or/and preparatory education. 

Pupil and student mobility 

No study right: 

  • long-term individual mobility 30–365 days 
  • short-term individual mobility 10–29 days

Study right, but preparatory education is not available: 

  • long-term individual mobility 30–365 days 
  • short-term individual mobility 10–29 days    
  • group mobility 2–30 days 

Erasmus+ eligibility criteria for participants from Ukraine

  • Pupil/student: child of compulsory education age (less than 18 years)
  • Staff: the person worked in a general education organisation in Ukraine during the Russian attack or has a relevant qualification.
  • Invited expert: the person has relevant expertise for the needs of the receiving organisation. 

Participants in Finland or from elsewhere

  • The person can already be in Finland, and the mobility can take place in Finland. 
  • The person can come from Ukraine or through another country. 

Determining eligibility

The beneficiary checks the eligibility of the participant from the applicable documents defined by the National Agency and the Programme Guide.

Examples of applicable documents: 

  • Pupil/student: enrolment certificate, transcript of record, excerpt of the institution’s student register, certificate issued by an education institution or a relevant Ukrainian authority
  • Staff: payslip, teacher/staff diploma, work contract, certificate issued by an education institution or a relevant Ukrainian authority

However, education providers can be flexible in terms of documentation when ensuring the suitability of the person as grant recipient.

Funding rules

  • Individual support: by the country group of Finland (country group 1)
  • Organisational support: 500 EUR 
  • Language support: maximum of 300 EUR per person (costs are verified with receipts)
  • Travel support, inclusion support, exceptional costs: in accordance with the general rules of the programme. 
  • Participants are automatically eligible for inclusion support, which must be applied for separately.

Exceptions in project management  

  • The evaluation, recognition and certification of learning outcomes must follow the quality standards of the programme. 
  • Only the signature of the receiving organisation is required for the documents needed to authenticate the mobility.
  • The Learning Agreement is recommended, and it is created by the receiving organisation and approved by the participant with their signature.